General Data Protection Regulations
The following policy documents are available for viewing as pdf files. They provide Parish Council’s compliance with the General data Protection Regulations
| Data Protection and Retention | Data Protection Policy | Records Retention Policy | |
| Data Breach and Access | Data Breach Policy | Subject Access Request Procedure | Data Map |
The following documents are available for viewing as pdf files.
CLASS 1 – WHO WE AREA AND WHAT WE DO
(Organisational information, structures, locations and contacts)
This will be current information only
| INFORMATION TO BE PUBLISHED | HOW THE INFORMATION CAN BE OBTAINED | COST |
|---|---|---|
| Who’s who on the Council | Parish Council website | Free |
| Parish notice boards | Free | |
| Contact details for Parish Clerk and Council members | Parish Council website | Free |
| Parish notice boards | Free | |
| Location of Council office and accessibility details | Parish Council website | Free |
| Parish notice boards | Free |
CLASS 2 – WHAT WE SPEND AND HOW WE SPEND IT
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Current and previous financial years
| INFORMATION TO BE PUBLISHED | HOW THE INFORMATION CAN BE OBTAINED | COST |
|---|---|---|
| Annual Return, Annual Accounts and Audit Report | Parish Council website | Free |
| Hard copy available from the Parish Clerk | £1/Copy | |
| Annual VAT Reclaim Return | Hard copy available from the Parish Clerk | £1/Copy |
| Finalised budget and Precept | Parish Council website | Free |
| Hard copy available from the Parish Clerk | £1/Copy | |
| Financial Standing Orders and Regulations | Parish Council website | Free |
| Hard copy available from the Parish Clerk | £1/Copy | |
| Grants given and received | Hard copy available from the Parish Clerk | £1/Copy |
| List of current contracts awarded and value of contract | Hard copy available from the Parish Clerk | £1/Copy |
| Schedule of Parish Councils Insurance | Hard copy available from the Parish Clerk | £1/Copy |
| Members allowances and expenses | Hard copy available from the Parish Clerk | £1/Copy |
CLASS 3 – WHAT OUR PRIORITIES ARE AND HOW WE ARE DOING
(Strategies and plans, performance indicators, audits, inspections and reviews)
Current and previous years
| INFORMATION TO BE PUBLISHED | HOW THE INFORMATION CAN BE OBTAINED | COST |
|---|---|---|
| Annual Report to Parish Meeting | Parish Council website | Free |
| Hard copy available from the Parish Clerk | £1/Copy | |
| Reports to Council Meetings | Hard copy available from the Parish Clerk | £1/Copy |
CLASS 4 – HOW WE MAKE DECISIONS
(Decision making processes and records of decisions)
Current and previous council years
| INFORMATION TO BE PUBLISHED | HOW THE INFORMATION CAN BE OBTAINED | COST |
|---|---|---|
| Timetable of meetings (Council meetings and Parish meetings) | Parish Council website | Free |
| Hard copy available from the Parish Clerk | £1/Copy | |
| Agendas of meetings | Parish Council website | Free |
| Hard copy available from the Parish Clerk | £1/Copy | |
| Minutes of meetings | Parish Council website | Free |
| Hard copy available from the Parish Clerk | £1/Copy | |
| Reports presented to council meetings | Hard copy available from the Parish Clerk | £1/Copy |
| Responses to consultation papers | Hard copy available from the Parish Clerk | £1/Copy |
| Responses to planning applications | Bath & North East Somerset Council website | Free |
| Hard copy available from the Parish Clerk | £1/Copy |
CLASS 5 – OUR POLICIES AND PROCEDURES
(Current written protocols, policies and procedures for delivering our services and responsibilities)
Current information only
| INFORMATION TO BE PUBLISHED | HOW THE INFORMATION CAN BE OBTAINED | COST |
|---|---|---|
| Policies and procedures for the conduct of council business: | ||
| Procedural standing orders | Parish Council website | Free |
| Hard copy available from the Parish Clerk | £1/Copy | |
| Delegated authority in respect of officers | Hard copy available from the Parish Clerk | £1/Copy |
| Code of Conduct | Parish Council website | Free |
| Hard copy available from the Parish Clerk | £1/Copy | |
| Policy Statements | Hard copy available from the Parish Clerk | £1/Copy |
CLASS 6 – LISTS AND REGISTERS
Currently maintained lists and registers only
| INFORMATION TO BE PUBLISHED | HOW THE INFORMATION CAN BE OBTAINED | COST |
|---|---|---|
| Assets Register | Hard copy available from the Parish Clerk | £1/Copy |
| Register of members interests | Parish Council website | Free |
| Hard copy available from the Parish Clerk | £1/Copy | |
| Register of gifts and hospitality | Not Applicable |
CLASS 7 – THE SERVICES WE OFFER
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only
| INFORMATION TO BE PUBLISHED | HOW THE INFORMATION CAN BE OBTAINED | COST |
|---|---|---|
| Open Spaces, Footpaths, and Village Hall | Hard copy available from the Parish Clerk | £1/Copy |
| Public seating, litter bins, grit bins and lighting | Hard copy available from the Parish Clerk | £1/Copy |
| Agency Agreements | Hard copy available from the Parish Clerk | £1/Copy |
Additional Information
Additional information not listed above may be made available on request at £1/Copy.
Contact details:
Mr. Geoffrey Davis
Clerk to South Stoke Parish Council
24 River House
The Chocolate Quarter
Trajectus way
Keynsham
Bristol BS31 2GG
Tel: 01179860369 Email: SouthStokeClerk@hotmail.com